This privacy and cookies policy sets out the basis on which any information that we collect from you, or that you provide to us, will be processed by us through your use of our website. You are advised to read this policy carefully before using our website and the services provided through it.
This website is owned and operated by Wardcon Limited (we, us, our) are a Limited Company registered in England and Wales under the Company registration number 10230146. Our registered office is located at 7 Highshore Road, London, England, SE15 5AA.
You may provide, or we may collect or be provided with, the following data about you:
From time to time, you will be asked to submit personal information about yourself (e.g., name and email address) to receive or use services on our website. Such services include bulletins, email updates and website feedback.
By entering your details in the fields requested, you enable Wardcon and/or its service providers to provide you with the services you select. Any information you provide to Wardcon will only be used by us and will not be disclosed unless we are obliged or permitted to by law to do so.
If you post or send offensive, inappropriate, or objectionable content anywhere on our website or otherwise engage in any disruptive behaviour towards Wardcon, we may use whatever information is available to us, about you, to stop such behaviour. We will hold your personal information on our systems for as long as you use the service you have requested and remove it if the purpose has been met or when you no longer wish to continue your subscription.
For most of our work, we do not need to know the personal details of individuals, and this is our preferred way of working. It should be noted that information which cannot identify an individual is not covered by data protection law. There are different types of information collected and used as follows.
We will use the above data about you to:
We would not share information that identifies you unless:
Information on this paper explains our website privacy policy and how we will use and protect any information about you that you give us when you visit this website.
This privacy statement only covers the Wardcon website. It does not cover all sites that can be linked to from this site, so you should always be aware when you are moving to another site and read the privacy statement on that site.
If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties
This site has security measures in place to protect the loss and alteration of information under our control.
Our external website developers, analytics and search engine providers that assist us in the improvement and optimisation of our website (though such information will be anonymised anor pseudonymised where possible so that you cannot be identified) See 1.3 Other third parties as may be required by law or any order of a court other competent authority.
We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Policy. Our Data Controller has a duty to:
All information that we hold about individuals will be held securely and confidentially. We use administrative and technical controls to do this.
All our staff, receive appropriate and on-going training to ensure they are aware of their personal responsibilities and have contractual obligations to uphold confidentiality.
We will only use the minimum and proportionate amount of personal information necessary. Where possible we will use information that does not directly identify individuals, but when it becomes necessary for us to know or use personal information a person, we will only do this when we have either a legal basis or have that person’s consent. We use strict controls to ensure that only authorised staff can access personal data. Only a limited number of authorised staff have access to information that identifies individuals, where it is appropriate to their role, and is strictly on a need-to-know basis.
We will only use the minimum and proportionate amount of personal information necessary. Where possible we will use information that does not directly identify individuals, but when it becomes necessary for us to know or use personal information a person, we will only do this when we have either a legal basis or have that person’s consent. We use strict controls to ensure that only authorised staff can access personal data. Only a limited number of authorised staff have access to information that identifies individuals, where it is appropriate to their role, and is strictly on a need-to-know basis.
Wardcon has a Data Protection Officer who plays key role in ensuring our accountability for Data Protection.
In some cases, there is a statutory requirement to process your data and we can do so without your consent. For some services where individuals choose to engage with e.g., where someone wishes us to include them on our mailing list, Wardcon may process this data by requesting your explicit consent.
Where Wardcon commissions a contract for the provision of a service, the organisation which delivers that service are the Data Controller. These providers are subject to contract and must keep your details safe and secure and use them only to provide the service.
Wardcon has undertaken an assurance exercise, validated via the completion of the Data Security and Protection toolkit, which has assured the legal basis of processing for each activity.
In all circumstances data will be retained in accordance with data protection requirements and ‘kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed’.
Once data is no longer required it will be destroyed securely:
Under the General Data Protection Regulation all individuals have certain rights in relation to the information the ICB holds about them. Not all rights apply equally to all our processing and are dependent on the lawful basis for processing.
Further information can be found on the ICO site ‘Lawful basis for processing’ section.
Individuals can access personal information about them by making a ‘data subject access request’ under the UK General Data Protection Regulation.
We may need to update this policy to reflect changes tour website, or changes to any law or regulation relating to the processing of personal data. However, if we make any material changes to this policy, we will give you as much notice as possible and request your consent to such changes.
Questions, comments, and requests regarding this policy should be emailed to; info@wardcon.net, and please use the subject heading: Privacy